ICAC Seeks Part-time Administrative Assistant

The International Cotton Advisory Committee (ICAC) is a non-profit organisation and is the world’s only intergovernmental body for cotton and cotton textiles that is recognised by the United Nations. We are seeking a dynamic, part-time administrative assistant to work 25 hours per week.  

You will work closely with a small executive team and the ICAC’s accountants. You will report directly to the Business Development Manager. Dealing with governments and diplomats requires attention to detail and exceptional problem solving and writing skills, so we want an exceptional candidate who is going to grow with us. We offer a generous salary package including paid holidays. 

Specific responsibilities include:

Publications – Desktop publishing

  • Publish the yearly ICAC Directory (a recording of the lists of ICAC Member governments, Panelsand Groups)  
  • Publish Cotton: Review of the World Situation in English and Spanish (quarterly)
  • Publish The ICAC Recorder in Spanish (quarterly)
  • Publish other documents when needed

Research Associate Programme 

  • Write and send invitation/acceptance letters to each participant
  • Help the participants with application for the US visa. Direct them to the proper website to apply and help with any documents requested from the ICAC 
  • Make hotels reservations for the participants and ICAC staff
  • Develop the agenda and training material for the participants with the programme organiser.
  • Coordinate the welcome greeting for participants, bus passes, coffee/tea breaks, lunches, tours….
  • Issue the certificates after completion of the programme
  • Any other tasks for a successful meeting 

Strategic Away Day

  • Organise the yearly meeting: rent a venue and manage coffee/tea and lunches
  • Work with the Executive Director to develop the agenda
  • Any other tasks for a successful meeting

Annual Plenary Meetings  

Assisting with: 

  • Maintaining the registration list
  • Collecting the official delegation lists
  • Collecting speakers’ pictures, bios and presentations
  • Producing and distributing meeting documents
  • Update the yearly ICAC Directory
  • Any other help necessary 

Website 

  • Help upload content on the ICAC and WCRC websites — papers, publications, information, agenda and minutes of meetings
  • Regularly check the websites to ensure the documents and links are updated 

CSITC – Commercial Standardization of Instrument Testing of Cotton

  • Work closely with the USDA and Faserinstitut Bremen to manage the CSITC programme
  • Maintain and keep accurate records of participation & payments throughout the year

 Other tasks:  

  • Help surveys
  • Support the executive assistant
  • Notes/minutes taking
  • You may be required to translate and edit documents/correspondences as well as interpret during some meetings in the ICAC official language you are mastering (French, Spanish, Russian or Arabic).
  • Support all ICAC staff with their projects/documents — data collection; data entering; research; format documents in PowerPoint, Word, Excel, InDesign
  • Attend weekly ICAC staff meetings

Technology knowledge 

  • Proficient with MS Office (essential) and Adobe InDesign (desired) to assemble publications

Essential Requirements:? 

  • Bachelor’s degree?
  • Fluent in English and at least one of the ICAC official languages (French, Spanish, Russian or Arabic)
  • Minimum 3 years of experience working in an administrative position?
  • Exceptional communications skills both spoken and writing?
  • Knowledge of office management practices?

Desired Requirements? 

  • Prior experience working in a governmental/diplomatic environment?

Experience:? 

  • administrative: 3 years (Required)?

Education:? 

  • Bachelor's (Required)?

 

If you'd like to apply for this position, please send a cover letter and resume to caroline@icac.org.